Activity Calendar Builder

Saving as a PDF

Your browser handles this in the print window, which opens next. Two settings to change there:

  1. Set Destination to Save as PDF
    On a Mac, use the PDF menu at the bottom instead.
  2. Leave paper as Tabloid (11″ × 17″) and layout as Landscape — both are already set.
  3. Turn on Background graphics, under More settings.
    Firefox calls it Print backgrounds. Without it every colour drops out and the calendar prints in plain black and white.
  4. Click Save and choose where to put the file.

Before you print

One setting in the print window, which opens next:

Turn on Background graphics, under More settings.
Firefox calls it Print backgrounds. Without it every colour drops out and the calendar prints in plain black and white.

Exporting the month from the app

In the staff site, under Resident Engagement → Items:

  1. Top left, set Calendar to the one you are checking.
  2. Top right, set the view to All — not This Week or This Month.
  3. Set the date range to any day in the month you want.
  4. Click Export → Month view to open the Calendar Designer.
  5. Tick AM/PM indication and Locations, then Download Calendar.
    Without these two the export has no times or no rooms, and the comparison cannot line anything up.
  6. Come back here and choose the downloaded MonthCalendar.docx.

Check the month and calendar you have open here match the export. Nothing is saved — the report is gone when you close the tab.

Finalize this calendar?

You can still edit the calendar afterwards.

Add to Archive

The PDF goes in Google Drive and the archive holds the link. Nothing appears in the archive until a link is added.

  1. Use Save as PDF in the top bar, then upload that file to the shared Drive folder.
  2. In Drive, set the file's sharing to Anyone with the link → Viewer.
    Residents cannot open it otherwise, and nothing here can check that for you — use Test link below.
  3. Copy the link and paste it in.

Picking one fills in the calendar and month. Choose Enter manually for anything older.

Create an image

Describe what you want, then copy the prompt into ChatGPT, Gemini, or any other image generator. Nothing is generated here.

Are you sure?

This is the exact 11″×17″ landscape sheet, printed double-sided.

Copy to another calendar

Apply to matching activities?

Add image

Builds a prompt to paste into an image generator

Attached images default to a printer friendly 30% transparency. This can be adjusted freely.

Import calendar

Edit event